Company Registration

We can help you register your Company in Uganda.

Here is a summary of time, cost and procedures for starting a business in Uganda.

Procedure

Estimated Time

Agency

1. Submit the Name Reservation Form to the assessment window of the Uganda Registration Services Bureau (URSB) and obtain the bank payment slip

To reserve a company name, the entrepreneur submits the name reservation form to the assessment window of the Uganda Registration Service Bureau (URSB). The clerk returns the application, along with the requisite fee assessment payable at the bank. The name reservations forms can be downloaded for free at the following: http://ursb.go.ug/services/business-registration/forms-for-business-registration/


1 day

Office of the Registrar, Uganda Registration Service Bureau
2. Pay the name reservation fees at the bank

All nontax payments to government agencies must be made at a bank. Upon payment of the specified assessment fee, the entrepreneur receives a bank receipt that is used to complete the name reservation process.


1 day

Bank
3. Reserve the company name

The entrepreneur presents the payment receipt at the name search window of URSB. Upon payment of the required fee, the suggested name is subjected to a search in the business registry database. If the name passes the similarity, defensive, offensive, and desirability tests, it is reserved for a period of 30 days. There are name reservations books where the entrepreneur can search and see if the name was approved or rejected and for what reasons. This procedure can also be done URSB website now.


Within 1-2 days

 

Office of the Registrar, Uganda Registration Service Bureau
4. Sign the declaration of compliance before a Commissioner of Oaths

The declaration of compliance with the requirements of the Companies Act (Form A2) must be signed and sealed before a commissioner of oaths. Reputable individuals other than commissioners of oaths may witness the signing of other company documents. The information that is submitted is the following: - Company Books - Memorandum of Agreement - Articles of Association - Declaration of companies.


1 day

Commissioner for Oaths
5. Obtain the slip-in for the payment of the registration fee and the stamp duty from URSB

Entrepreneurs can now obtain the bank payment advice forms online without having to go the Uganda Registration Services Bureau. This is because the fee assessment process can now be done online www.ura.go.ug/payment.do . Entrepreneurs can also go to the company registry, or to the bank to obtain the bank payment advice forms.

 

1 day

Bank or URSB
6. Pay the registration fees at a designated bank

Registration receipts are obtained from the designated bank where the fees are paid (within 30-40 minutes).

 

1 day

Bank
7. File the registration documents at the Office of the Registrar and Obtain the Certificate of Incorporation

"Registration is an administrative process conducted by the Uganda Registration Services Bureau, which is autonomous from the Ministry of Justice and handles company registration-related issues. To register, the entrepreneur must submit the following documents as indicated to the Registration window of URSB: - A completed application Form. - Form A1: Statement of Nominal Capital. - Form A2: Declaration of Compliance with the Requirements of the Companies Act on Application for Registration of a Company. - Form A3: Before incorporation, shares are not yet paid for and thus not allotted. After incorporation, as soon as a company allots its shares, the returns should be registered within 60 days. - Form 7: Particulars of the directors and secretary of the company is required to be filed within 14 days of company registration. - Form 9A: Notice of the situation of the Registered Address of the company. This form must be filed with the Registrar of Companies within fourteen days of incorporation. - Company Resolutions: The Business Registry can register resolutions of the Company general meetings and board meeting. Fee schedule for company registration. Once the documents are submitted and the fees are paid, the applicant will get a receipt to return to retrieve documents.


Between 3-5 days

Office of the Registrar
8. Obtain a Tax Identification Number (TIN) and Register for taxes at the Uganda Revenue Authority

The company submits a personal inquiry form for each director, and a corporate preliminary inquiry form in application for the Tax Identification Number (TIN). The TIN application can be completed online on the website of the Uganda Revenue Authority (URA):

www.ura.go.ug. The company also registers for VAT if the company has a threshold of over 50,000,000 shillings according to the Value Added Tax Act sect. 7. TIN approval takes a period of 1-2 days. The Corporate Tax file number is internally assigned. There are no charges for these.


Between 2-2 days

Uganda Revenue Authority
9. Receive inspection of the business premises by the Uganda Revenue Authority (URA)

The business premises undergo inspection by the Uganda Revenue Authority (URA). Once the applicant calls for an appointment, they will usually come to your premise the next day if you are available.


1 day

Uganda Revenue Authority
10. Obtain the application forms for the trading license

The entrepreneur applies for a trade license at the Municipal Authority/Council Authority where the company premises are located. The trading license is a general business license required for all companies, including service companies. As of January 2015, you can download and print the standard forms online through the COIN system:https://ecitie.kcca.go.ug/portal/registration/coin-application-non-individual/. Once online, you complete the standard form A, which can be accessed online, and submitted to the Municipality or City Council, along with the relevant company documents, including the memorandum and articles of association, the name of the directors, the certificate of incorporation, and the lease agreement. You will then be issued a payment slip to take to the Bank.


1 day

Kampala Capital City Authority
10. Receive inspection of the business premises by the licensing officer and Obtain the assessment form

The division of Kampala Capital City Authority (KCCA) in the jurisdiction where the business premises are located does inspection ensuring you have applied for the trading license, then issues the Trading licenses on behalf of KCCA. Upon inspection of the company premises, these divisions issue the assessment forms for the fees payable, which vary with the location of the office. These fees are regulated by the Trade Licensing (Amendment of Schedule) Instrument, 2011.


1 day

Kampala Capital City Authority
11. Pay the license fee at the bank

The founder must pay the relevant license fee at the bank, as follows: Grade 1 - Carrying out wholesale business: UGX 498,750 - Carrying out retail business: UGX 210,000 Grade 2 - Carrying out wholesale business: UGX 236,250 - Carrying out retail business: UGX 78,750.


1 day

Bank

 

12. Obtain the trading license

Once the fees are paid, the Municipal Authority issues the Trading License. This authority also reserves the right to revoke and cancel the trading license if deemed necessary by municipal inspections (health and building).


3 days Kampala Capital City Authority
13. Register with the National Social Security Fund (NSSF)

The National Social Security Fund (NSSF) is governed by the revised laws of Uganda, the National Social Security Fund Act Cap 222. The NSSF is a compulsory saving scheme for private-sector employees between the age of 16-55 years, non-governmental organizations, and government parastatal bodies that are not covered by the government pension scheme. Under the Act, all employers with more than 5 employees are obliged to pay an NSSF contribution of 10% to their employees. Registration forms for NSSF can be downloaded from the NSSF website.

All NSSF services are Free of charges


1 day

National Social Security Fund
14. Make a company seal

A company seal is mandatory. Section 117 (b) of the companies Act 2012 provides that every Company shall have its name engraved in legible letters on its seal which shall take the form of embossed metal die.  This could cost you about USH 225,000.


1 day

Seal maker

We can help you register your Company in Uganda.